Client Update Notes September 2019

The following Release Notes include the features and modifications made in the current update. PCS suggests you provide each department a copy of the Release Notes so they are aware of the changes which may affect their department.

In order to be aware of ALL changes in the software, please read all release notes from the version you are currently on through to the version to which you are updating.

Update may include items labeled ATTENTION which will IMMEDIATELY affect Billing and other daily tasks. Please be sure to notify all departments which will be affected.

If you would like to update to the latest version, please click here for authorization forms and instructions.

In this version, when clicking on the Tasks Icon in Intellect, as indicated below, the screen now condenses when the resolution is changed. For additional information about the Task Manager option, see the online documentation under New Feature(s) in Beta Test Office Task Manager.

As of this release, when the <Active> field has been changed to ‘Inactive' and an attempt is made to make an appointment, this pop up message displays: 'This patient is marked as INACTIVE, unable to add new appointment'.

MODIFICATION Registration --►Regular --►Patient -- HL7 Specifications Addition

Effective in this release, when a new patient is imported from an outside vendor via an ADT/DFT HL7 message and PV1-19 are valid Intellect Utility --►Category <Category Code>s, the patient's Registration <Category> field is updated to the value in the PVx file (where x = a number from 1 to19). The example below shows PV1 in an ADT/DFT HL7 message:

Effective in this update, when in the Information Panel on the Charge Modify screen and the user modifies the <Billing Prv> to another provider, if the new provider is a non-billing doctor (i.e., cost center), this pop up displays:

If the new provider entered in the <Billing Prv> field is retired, this pop up displays:

Clicking [Ok] on either pop up returns the focus to the <Billing Pr> field where a valid provider code may be entered.

In previous versions, when users updated information via Charge Review, the maximum amount of records allowed was 1000. In this current version, there is no record limit.

In prior software, when posting in Auto Payment and charges included in the 835 were for Institutional type claims, some payers were not returning the Revenue Code OR the CPT. This issue caused the charges with the Revenue Code to be omitted from the Auto Payment and not show charges on the Error Report.

To allow for the payment and adjustment to be posted when the Revenue Code/Cpt are omitted or wrongly added to the 835 by the payer, a modification to the 835 programming was made.

Now during the Auto Payment session, in the circumstances mentioned above, the program will search for the CPT, revenue code, date of service, modifier, and charge amount.

If the Revenue Code or CPT are different, the program then looks at the these variables and posts: date of service, modifier, and charge amount.

** Caveat** If the patient account has 2 of the exact same procedures posted with the same DOS/CHARGE/CPT and the ERA only includes one of the two charges, the system does not disseminate and it will be applied to both dates of service. The user will then have to delete one of the payments.

As of this release, 328 ICD10 codes for 2020 have been added to the Utility --►Diagnosis table.

Now when an appointment is added and a task created, the documents from PCM are also available to view in the Tasks. PDF documents with Autofill fields are also included. See the online documentation for more information on using the Office Task Manager.

In version 19.0.03, it was reported that after set up was completed for the Faxage option in Intellect, an error was occurring. There appears to have been a change at Faxage which caused the error. As of this release, Faxage now works correctly.